Administrative/Reception Support

Job Opportunity

Open Date: October 3, 2008
Close Date: Novermber 3, 2008

Job ID: REC001
Location: Vancouver, BC
Department: General & Administrative
Status: Part Time - 12 hours a week

Job Description:

The successful candidate will provide a range of clerical and administrative support to the general office. This position is part time, working 12:30pm - 4:30pm  on Tuesday, Thursday and 8:00am - 12:00pm on Wednesday for a total of 12 hours per week. Additional hours may be given due to projects, sick or vacation coverage.

Specific Responsibilities

• Performs general clerical duties including but not limited to the following:
  -Distributes incoming faxes and keeps general photocopying/faxing area clean & tidy.
  -Faxes & photocopies documents
  -Prepares boardroom for meetings; cleans up after meetings
  
• Provides relief and back-up support to the receptionist and handles reception duties as follows:
   -Greets and registers walk-in clients.
  -Answers and processes incoming calls.
  -Arranges for service and/or repair technicians for the office equipment, when required.
  -Orders stationery and printing supplies.
  - Orders kitchen supplies (coffee, tea, milk, etc.)
  - Processes incoming/outgoing mail.
  - Completes cheque register and process incoming payments.
  -Opens & closes the office and locks up at night.
  
• Performs miscellaneous project work as assigned
  
• Performs office coordinator administrative duties in her absence and as assigned.
  
  

  Job Qualifications:

• One (1) year experience working as a receptionist on a multi-line switchboard.
• Excellent oral and written communication skills.
• Working experience with MS Word, Excel and other software applications.
• Excellent organizational and interpersonal skills.
• Ideally previous experience in customer service related field.
• Outgoing personality and enjoys working with the pubic.

Please click here to apply for the above position.